Holding Meetings

Here are some ideas to get you started…
First, I recommend that you divide your meetings into “planning” meetings and “fun and action” meetings.

You can alternate between them. For example, one week you can have a “planning” meeting, and the next week you can have a “fun and action” meeting. Or, you can have a “fun and action” meetings most weeks, but a “planning” meeting once a month.

Also, you can have meetings with “planning” and “fun and action” parts. For example, you can spend the first 15 minutes planning, and the rest doing something fun and impacting.

“Planning” meetings:

  • Discuss ideas for events.
  • Plan events and delegate tasks.
  • If you are trying to get vegetarian and vegan options in your cafeteria, do research during this meeting (as suggested in the guide to getting vegetarian food options).
  • Design, print, and copy posters and toilet talks to put up in “fun and action” meetings.
  • Fill out grant applications for taste testings or general items.
  • Set up dates for field trips such as an animal farm sanctuary visits or vegetarian restaurants.

“Fun and action” meetings:

  • Have a potluck. In a potluck, every member cooks a dish, brings the recipe, shares the recipe, and eats.
  • Hold a vegan cooking contest.
  • If you have a school kitchen, a refrigerator to keep food in, and food, give a cooking lesson.
  • Go to a vegetarian restaurant.
  • Put up posters that raise awareness about vegetarianism or advertise the club.
  • Brainstorm commercials for your school announcements, write their scripts, film them, and edit them. You can make commercials to raise awareness about vegetarianism, or you can make them to advertise club events.
  • Call or write letters to local restaurants to try to get more vegetarian and vegan options.
  • Watch short films or read articles about vegetarianism, and then discuss them.
  • Tend to your school garden.
  • Hold a bake sale during the meeting to raise funds for your club, a charity, or an animal at a farm sanctuary. Or, bake during the meeting and have a bake sale the next day.
  • Hold a taste testing during the meeting. Or, prepare for the taste testing during the meeting, and have the taste testing the next day.
  • If you are you are holding a vegetarian mentoring program, help mentees transition into vegetarianism and veganism. Answer mentees’ questions about vegetarian diets.

Here are some general tips for planning meetings:

  • Meetings can be short or long; they can be five minutes long, or five hours long.
  • If you have longer meetings, do something fun, productive or impacting each time. If club members know that your club does something important each meeting, then they will be more likely to come to meetings.
  • Make your meetings efficient. If members think that meetings are a waste of time, then they will not attend them.
  • Vary your weekly club activities, so that things don’t get repetitive.
  • Loosen up and have fun in meetings.

Outside of meetings, communicate with club members.

Communication is very important, and you need to keep up with it all the time. Depending on how you delegate authority in your club, the person in charge of communication could be someone from the leadership team or the club publicist.

Before the meeting, remind club members about the meeting. If you have school announcements, get on the school announcements that day. Remind everyone on Facebook, twitter and email list. Tell everyone the room number, time, and date. You can also include a short description of meeting plans.

After the club, post a summary of the club meeting on your Facebook, twitter, and email.